I. Principle: N.A.
1. When requests for reports, records, billing and/or slide/blocks are verified to be a legal send out give the request to Dr. Edmonds to review and determine what cases pertain to the specific request. After Dr. Edmonds determines which cases are affiliated with the legal request, pull ALL slides and blocks on these cases.
Note: Make sure to use orange markers in the respective drawer/block box. This will indicate that it is part of a legal request and if material is returned and is mistakenly taken to file in the original drawer/box-this will tell that individual that all material on this case(s) needs to be filed in the LEGAL slide drawer/block box kept in the Mercy paperwork area.
2. The following steps pertain to the sendout:
Note: All legal send outs must be reviewed and approved by Dr. Edmonds, who will also determine if any charges are applicable.
a. Dr. Edmonds will approve and choose the block(s) for recuts.
b. Payment may be required from the requesting facility before blocks are sent to Histology for recuts.
c. If charges apply give information to Pathology Billing for review and entry into the UCL billing system.
B. Slides Only for Requesting Facility’s Expert Review:
a. Contact the requesting facility to obtain their Fed-Ex number to bill the recipient.
b. An authorization may be requested before the material is sent. The facility must sign and return the authorization stating the intent for quick return of the material with a report from their expert.
C. Reports Only:
Check with Dr. Edmonds to determine which reports are to be sent and if any charges are applicable (if sending large volumes postage may be charged to the requesting facility).
3. All slides/blocks not sent to the requesting facility are filed in the drawer/block box designated for legal cases (this is kept in the Mercy paperwork area).
A. All slides/blocks are filed alphabetically to ensure all cases on one patient will be in same area.
B. All paperwork will be kept in same order in a spot to be determined; for now give to Lisa/Allison.
4. Enter information into the SSO function of CoPath; be as detailed as possible.
July 2011 A. Kass