This protocol outlines the process of sending fresh tissue for Alopecia Consult to Dr. Sperling at HCT Dermatopathology Services in Baltimore, MD.
Contact information for HCT Dermatopathology Services may be found at the following website:
1. Specimen Accessioning:
The specimen is received and primary accessioned in the gross room when it arrives from the physician’s office.
A. Specimen is given an accession number and assigned to the pathologist on the bench.
B. Specimen is accessioned as part type “Skin – alopecia studies.” It is given a gross description by the Pathologist Assistant.
C. The Anatomic Pathology personnel are made aware that there is a specimen for HCT Dermatopathology in the gross room.
2. Specimen Packaging:
A. The specimen is placed in formalin in a small, green-top derm container. the specimen container is sealed with parafilm then wrapped with absorbent material.
B. Place the specimen container in a sterile urine cup.
C. Place the urine cup with the specimen into a biohazard bag and then into a padded mailer envelope.
D. Put the completed paperwork (see part three) in the padded mailer along with specimen.
E. Staple the padded mailer closed and place it in a Fed-Ex large clinical pak.
F. Fill out a Fed Ex label and make three copies before attaching it to the Fed Ex Bag. File one copy in the paperwork area, one copy to the Pathology Coordinator, and one copy to Accounts Payable at Cathedral Square.
3. Paperwork to accompany specimen:
A. The HCT specimen requisition form filled out by Dr. Weber (will come with specimen.) Make copy for department records.
B. The HCT Dermatopathology Services consultation requisition is completed by Pathology personnel. In the space for contact information, enter Dr. Weber’s contact information and contact information for the pathologist assigned to the case. Make copy for department records.
C. HCT does not process patient insurance so no insurance information is needed.
4. Record all information in the SSO function of Co-path. Use a 30-day “return by” date. Only a report will be returned.
November A. Potter
Interim Review: January 2012 A. Kass (Revised: requisition)